Administrative Associate- Student and Community Formation

Santa Clara University-posted 2 months ago
$28 - $33/Yr
Full-time
Hybrid • Berkeley, CA
11-50 employees
Educational Services
Resume
Match Score
Upload and Match ResumeTrack Jobs with Teal

The Administrative Associate, Student and Community Formation at the Jesuit School of Theology of Santa Clara University (JST-SCU) provides operational and logistical support, event coordination, data management, and student communication facilitation. The Administrative Associate will contribute to the effective operation of the Office of Student and Community Life, working diligently on day-to-day administrative duties, addressing individual student queries, collaborating with student employees, and ensuring the smooth functioning of the office. This role facilitates the connection between various internal departments and external parties, and is an important support for the formation of theological leaders. This position is vital in its forward facing ministry to all our students and in its support to co-create a dynamic, synodal JST-SCU community. This position is ideal for an organized, ministry-oriented individual who thrives in engaging, diverse and reflective environments as part of a team whose mission is to cultivate a vibrant, flourishing student community in support of the JST-SCU strategic plan En Camino. This includes managing the flow of information, handling program hospitality and logistics, coordinating student worker projects, and supporting administrative organization, marketing, and data tracking for ongoing school-wide programming. This is a full-time, non-exempt (hourly), position reporting directly to the Assistant Dean, Student and Community Life.

  • Organize Student & Community Life convenings such as International Student Week, New Student Orientation, cultural celebrations, wellness events and community meals, managing food orders, coordinating environment, facilitating student engagement and leading setup and cleanup.
  • Provide collaborative partnership to JST-SCU programming such as Laudato Si Symposium, Annual Talent Show, Thea Bowman Lecture, Commencement, etc.
  • Coordinate resources and information sharing for student support services.
  • Facilitate various school-wide Google and LiveWhale calendars.
  • Administer rooms and setups for events and handle logistics for catering.
  • Oversee maintenance of communication tools in reception and lounge areas, ensuring publicizing of events in accordance with Student & Community Life policies regarding posting of flyers.
  • Provide administrative, note-taking and editing management of varying communication mediums which provide resources, information and support to the JST-SCU Student Body and community at large.
  • Execute financial operations and transactions in Workday Financials (procurement, contract requests, expense reconciliation).
  • Publish and distribute JST Student Directory and assist with website and Moodle updates.
  • Distribute SCU Student ID cards, coordinating with SCU Access Office.
  • Maintain referral information regarding Student Health Insurance Program, Student Support Services, Basic Needs Resources and participate in the JST Care Team, as requested.
  • Support student access to JST-SCU systems and tools by providing referrals to various resources.
  • Review and answer emails and respond to general inquiries and needs.
  • Work in conjunction with the Hospitality and Operations Team to support coverage of the front desk.
  • Prepare a roster and oversee the Title IX course registration and fulfillment through Everfi.
  • Keep minutes for official Student Life Committee meetings and other meetings, as requested.
  • Support Assistant Dean of Student and Community Life with logistics in overseeing lay intentional community.
  • Coordinate the scheduling of International Student Week and New Student Orientation activities.
  • Perform other tasks and projects as assigned by Assistant Dean of Student and Community Life.
  • Bachelor's degree preferred.
  • At least three years of administrative and/or ministerial work experience alongside student focused programming preferred or related fields.
  • Excellent technical skills including proficiency with Microsoft Office, Google Workspace, Adobe Acrobat, and other scheduling or electronic mail applications.
  • Experience with or capacity to learn T4 website platform, Live Whale, Moodle, Qualtrics surveys and data, and other applications.
  • Knowledge of creative marketing techniques, event planning processes and time management skills.
  • Understanding and supportive of the values and ideals of Jesuit education.
  • Demonstrated ability to prioritize tasks and meet deadlines while maintaining attention to detail.
  • Ability to work independently and collaboratively, with flexibility, as part of a robust student-focused team.
  • Knowledge of the Jesuit School of Theology of Santa Clara University preferred.
  • Knowledge of the process of graduate theological and ministerial formation preferred.
  • Knowledge of graduate student affairs preferred.
  • Hourly compensation based on education, experience, skills relevant to the role, and internal equity.
  • Eligible for hybrid and/or flexible work schedule as defined in policy.
Track Jobs with Teal

Job Search Resources

•
Resume Builder
•
Resume Examples
•
Cover Letter Examples

Tools

Career Hubs

Guides

Company

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service