Administrative Associate - Recreation & Parks (Full-Time)

City of Statesville • Statesville, NC

361d • $33,737 - $55,681

About The Position

Responsible for performing skilled administrative and clerical work for the Recreation and Parks department. NOTE: Employee may be required to respond to a disaster, either natural or man-made, to serve the citizens of Statesville. Service to the citizens during a disaster may result in the assignment of other duties, which will take precedence over duties described in this job description. This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the needs of the organization.

Requirements

• High School Diploma or GED.
• Three (3) years of clerical experience.

Responsibilities

• Serves as the primary point of contact to the public for the Recreation & Parks Administration and provides exceptional customer service answering questions and directing inquiries to the appropriate staff.
• Performs general office duties such as typing, operating office machines/equipment, answering and directing incoming calls, and responding and directing email correspondences.
• Inputs and processes payroll paperwork for Recreation & Parks Department.
• Collects and codes all purchase receipts and completes all necessary procedures related to purchasing requirements.
• Maintains general working knowledge of cemetery plot and service sales. Communicates with funeral homes and assists Cemetery Manager when necessary.
• Coordinates and communicates all special event requests between Recreation and Parks staff and the event organizers.
• Maintains office supply inventory and coordinates restock from City warehouse and other vendors.
• Receives work orders from staff and inputs them into the work order database.
• Accepts and records registrations for athletic activities, programs, and other miscellaneous events.
• Collects a variety of fees and payments, reconciles the daily deposits, and delivers deposits to Customer Service at the City Office Building.
• Schedules shelter reservations and coordinates necessary staff response related to rentals.
• Reviews and checks records, forms, and other documents for accuracy, completeness, and conformance to rules and regulations.
• Prepares, composes, and types a variety of documents, technical and statistical reports, data for publication, and other material where knowledge of format and presentation is necessary.
• Posts various information to files and records.
• Explains departmental and City policies and procedures for employees and the general public.
• Attends monthly Community Appearance Commission meetings and records the minutes.
• Coordinates the clerical needs of the bi-annual Garden Tour.
• Disseminates any monthly correspondence and other notifications as requested.
• Performs other duties as assigned.

Benefits

• Salary Range: $16.22 - $26.77 Hourly / $33,737.60 - $55,681.60 Annually
• FLSA Position Class: Non-Exempt
• Work Schedule: Monday - Friday 8AM - 5PM

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 101-250 employees