Administrative Associate, Personal Investor Technology

The Vanguard Group • Atwater, CA

289d • $40,000 - $59,000 • Hybrid

About The Position

In Personal Investor Technology, we're revolutionizing the tech landscape with a client-first platform that sets the standard for experience and advice. We're driven by a culture of engineering excellence, fueled by a passion for innovation, and committed to delivering speed, resilience, and value. Do you have a keen attention to detail and desire to be a part of a fast-paced and dynamic working environment? Vanguard has exciting opportunities available for upbeat and highly organized Administrative Associates! In this role, you will have the opportunity to provide support to Vanguard's senior leaders and their broader departments. The ideal candidate for this position will be a problem solver with excellent communication skills and the ability to multitask and manage complex schedules. Working at Vanguard presents opportunities to make a difference every day. Add your unique experience to the mix and see what it's like to change an industry with us!

Requirements

• Minimum of 2 years administrative or related experience, preferably in a medium to large size organization.
• High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred.
• Experience with Microsoft Office products.
• Strong organizational and interpersonal skills.
• Ability to take direction, be adaptable, and balance multiple priorities.
• A positive and collaborative demeanor.

Responsibilities

• Maintain calendar for department and leaders, including scheduling meetings, organizing and coordinating events, and tracking attendance.
• Make travel arrangements and order refreshments when needed.
• Follow established procedures and guidelines, with opportunity to exercise independent judgment.
• Order department office supplies as needed and monitor expenditures.
• Prepare correspondence, reports, meeting minutes, presentations, and other written and visual materials.

Benefits

• Base salary in this role is $40,000 - $59,000, determined by skills and experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Securities, Commodity Contracts, and Other Financial Investments and Related Activities
• Education Level: High school or GED