Administrative Associate: Operational Controls Program, GR&S

The Vanguard Group • Malvern, PA

14h • Hybrid

About The Position

Support the mission. Empower the team. Grow your career. At Vanguard, we’re on a mission—to stand for all investors, to treat them fairly, and to give them the best chance for investment success. And behind every successful team is someone who keeps the engine running: organized, proactive, and committed to excellence. If you thrive in a collaborative environment, enjoy bringing clarity to fast‑moving work, and take pride in supporting others, this role is your opportunity to make an impact from day one. As an Administrative Associate in our Global Risk & Security division, you’re not just managing schedules—you’re creating the conditions for our leaders and teams to do their best work. Your support strengthens alignment, builds connection, and helps deliver exceptional results across the business.

Requirements

• Strong organizational skills and exceptional attention to detail
• Clear, professional written and verbal communication
• Ability to prioritize in a fast‑moving environment
• Proficiency in Microsoft Office and collaboration tools (Outlook, Teams, SharePoint)
• Good judgment, confidentiality, and a proactive, team‑oriented approach

Responsibilities

• Calendar & Scheduling Manage calendars, coordinate meetings, align logistics, and make sure leaders have what they need to show up prepared.
• Meeting Support Organize agendas, assemble materials, take simple notes, and ensure follow‑ups are tracked and closed.
• Team Coordination Support team routines, events, onboarding, and communication flow across the group.
• Document & Communication Support Create and update basic documents, slides, and communications. Manage distribution lists and ensure information moves clearly and timely.
• Administrative Operations Support travel bookings, expense reports, purchase requests, and general administrative tasks that maintain smooth operations.
• Organizational Stewardship Maintain shared files, team sites, reference materials, and act as a trusted point of continuity across the department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed