Administrative Associate IV

Texas A&M•Dallas, TX

2d•Onsite

About The Position

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 75 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals. Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society. Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer. The Administrative Associate IV works under general supervision and provides advanced administrative support work at the Dallas office. Continued employment in this position is contingent upon the availability of funding and satisfactory performance.

Requirements

High school diploma or equivalent combination of education and experience.
Four years of related experience
Proficiency in Microsoft Office Suite and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Strong organizational, interpersonal, and communication skills
Due to the nature of this position, physical presence in main suite is required Monday-Thursday, 8:30 a.m.–4:30 p.m. and Friday 9:00 a.m.-4:00 p.m.
Ability to perform common office functions.
Ability to frequently communicate with other individuals within the workplace.
Ability to operate a computer and other office productivity machinery.

Nice To Haves

Previous experience working in administrative or research support.
Associate's degree or any equivalent combination of education and experience.
Three years of related work experience in a business environment or administration.
Prior experience with editing of technical reports, proposal response assistance, and presentation development, 508 compliance

Responsibilities

Serve as the primary office liaison for the Dallas office, reducing administrative burden on researchers and ensuring continuity of operations through coordination with Facilities, HR, IT, and supervisors.
Facilities Coordination: Act as liaison with TTI Facilities and building management for office arrangements, maintenance, safety protocols, evacuation drills, and vendor services; maintain accurate floor plans.
HR Support: Assist with onboarding, monitor AWL compliance, and escalate workplace culture concerns to supervisors or HR.
IT Support: Coordinate with NIS on office technology needs, including printers, shared equipment, and video conferencing systems.
Office Administration: Ensure reception coverage, manage supplies, mail services, office-wide meetings/events, and communicate key office updates to staff.
Provides advanced administrative support to TTI’s Air Quality and Environment Division and other staff within TTI’s Environment Group.
Assist with RIMS projections, preparing expense reports and travel reports in Emburse, and processing AggieBuy invoices.
Plan and execute administrative and office tasks independently within defined boundaries, with emphasis on supporting division and group priorities.
Provide editing and formatting support for various documents, including grant proposals, letters, and reports.
Verifies, processes, and reviews documents.
Coordinate travel arrangements, meetings, seminars, conferences, and special events.
Perform other duties as assigned.

Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs.
Relocation assistance (if eligible)
Tuition reimbursement program (if eligible)

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