Administrative Associate, Industrial Innovation & Carbon Management

Great Plains Institute for Sustainable Development•Minneapolis, MN

23d•$51,000 - $59,000•Hybrid

About The Position

The Administrative Associate provides essential support to the Industrial Innovation & Carbon Management (IICM) program by managing communications, logistical, and administrative tasks across multiple projects. This role includes preparing newsletters, organizing meeting materials, tracking event registrations, and maintaining budget records. It also provides direct administrative support to the Vice President of the IICM program and assists senior staff with programmatic initiatives. This position requires strong organizational skills, attention to detail, and the ability to coordinate across teams effectively.

Requirements

Prior administrative experience of two years or more. Experience using Mailchimp, Outlook, Excel, and other Microsoft Office programs is preferred.
High attention to detail and the ability to work independently.
Excellent time and deadline management, project management, and team relationship skills.
Demonstrated willingness and ability to work collaboratively and effectively with very diverse individuals and institutions, including those with different backgrounds and political perspectives, with which you may personally disagree.
Problem-solving skills: ability to identify solutions to challenges that arise.
Commitment to the mission and goals of the Great Plains Institute and its Carbon Management Program.

Nice To Haves

Knowledge of, or prior experience with, climate, energy and /or environmental issues a plus.

Responsibilities

Maintain and organize shared communication folders, templates, and mailing lists.
Assist project teams in preparing and sending newsletters, typically via Mailchimp.
Curate and circulate recent news and reports on IICM subjects to assist in newsletter creation.
Print and prepare materials for in-person meetings.
Track registration and other logistical details for in-person meetings and events.
Enter expenses and invoice data into budget tracking spreadsheets
Regularly update budget-tracking documents, including capacity, expenses, and external contracts.
Monitor and provide timely alerts to team members on unpaid invoices from funders and sponsors.
Coordinate with Senior Program Manager to clarify discrepancies or questions in budget data.
Provide direct administrative support (schedule meetings, communicate with project participants and other stakeholders, organize materials, etc.) for the Vice President of Industrial Innovation & Carbon Management.
Other Programmatic Assistance as requested by the Senior Program Managers, Director, or Vice President of the IICM program area.