Administrative Associate III
About The Position
WTI is a research department at Montana State University where we partner with faculty, other universities, transportation agencies and private sector partners. We fulfill our charge of advancing the field of rural transportation and developing the next generation of professionals by conducting cutting-edge, multidisciplinary research and outreach. As stewards and champions of rural America, we have a strong interest in research and projects related to sustainability, such as using recycled materials for roadways, providing rural public transportation options and cost-effective solutions wildlife vehicle collision reduction.
Requirements
- Progressively responsible administrative work experience with an emphasis on customer service in a main office setting, or an equivalent combination of relevant education and/or experience.
- Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.
- Demonstrated experience using personal computers and various software such as word processing, spreadsheets, database, presentation, email and internet. Microsoft Office software preferred.
Nice To Haves
- Demonstrated experience using a database or accounting software program to track basic financial records or other data with demonstrated basic accounting skills and competence maintaining records.
- Knowledge of MSU Policies and Procedures or previous experience working in a higher education setting.
Responsibilities
- Serve as the first point of contact for WTI and LTAP (as needed) by managing phone and email correspondence.
- Assist with Chrome River with reports; serving as the proxy backup for all WTI PIs and core staff.
- Coordinate the records retention process for all grants.
- Assist with capital equipment management and insurance protocols.
- Assist the Director of WTI and the Director of LTAP with: Travel arrangements
- Chrome River
- Ordering
- Procurement
- Creating invoices
- Day-to-day support of both directors
- Deposit checks for LTAP.
- Manage opening and closing of weekly grant meetings: Scheduling
- Collecting information for the meetings (opening and closing grants for the week)
- Taking minutes and emailing action items
- Coordinate SmartBuy purchasing for: Support staff
- Directors
- Rural Safety Center
- Office management: Board Room and Classroom calendar management
- Board Room and Classroom management
- Open procedures for grants: Forwarding information to communications team
- Adding information to team project list
- Requesting project data folder
- Adding to weekly grant management agenda
- Adding grant numbers to timesheet system
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
