Administrative Associate III (Social Work)
About The Position
The Administrative Associate III position is essential to the operation of the Department of Social Work’s Bachelor’s and Master’s programs. The role supports the Department Head with office administration, correspondence, and maintenance of accreditation and CSWE-related documentation. The position assists the BSW and MSW programs with student registration, advising support, graduation audits, and program events. It also provides faculty support with instructional materials, lab oversight, purchasing, travel, grants, research activities, and maintains office technology and resources. The position reports to the Head of the Department of Social Work. The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.
Requirements
- High school diploma
- Three years of related experience.
- Knowledge of word processing, spreadsheet, and database applications.
- Ability to multitask and work cooperatively with others.
- Strong verbal and written communication skills.
- Ability to work with sensitive information and maintain confidentiality.
- Strong interpersonal and organizational skills.
Responsibilities
- Assist Social Work Program with students registration logistics.
- Provide appropriate files and forms for faculty advisement of majors.
- Assist with graduation and all other program events.
- Assist with graduation audits.
- Assist Department Head of Social Work with office administration: Typing letters, correspondences, forms, memorandums.
- Maintain database for accreditation reaffirmation, self-study documents, and all CSWE-related activities.
- Take ownership of office management and responsibilities seriously.
- Assist faculty with teaching material, examination typing, Social Work practice laboratory oversight, purchase orders, ProCard reconciliation documents, travel, faculty grants, preparations, research and publication projects.
- Maintain technical assistance of office resources, computers, and printers, as needed.
- Assist Director and faculty to maintain required records of graduated Social Work majors and the present matriculating majors.
- Maintain data on graduated majors on field practicum documents including evaluation instruments, degree plans, field learning agreements/contracts/plans, disciplinary actions and all process recordings and decisions.
- Manage office information and technology.
- Answer telephone communications.
- Assist faculty with appropriate information flows and directives, copying, faxing, mail management, and seek University needed trainings to maintain efficient and effective Social Work office operations.
- Assist with planning and organizing department head events, field instructors and program board events.
- Assist with field placement of students, student files, degree plans, prepare forms for graduation audit, execute information distribution and contact, maintain program and placement agency agreements.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
