Administrative Associate III - Cardiology

Hartford HealthCare•Prospect, CT

About The Position

Work where every moment matters. Every day, almost 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. Hartford HealthCare Medical Group is one of the largest medical practices in New England with multiple locations throughout Connecticut and Rhode Island. We consist of a team of professionals ranging from Medical Assistants to Physician Assistants and everything in between. Our physician led medical group enjoys an excellent reputation with patients and the medical community, offering primary care, urgent care and more than 30 different specialties. Job Summary Performs multi-dimensional administrative tasks that require creativity and independent, discretionary judgment to meet the needs of assigned Central Region Cardiologist and management team. May act on behalf of leader on routine matters within established guidelines. Conducts and acts with a high level of service, for this role is the face of the Central Region Cardiology, HVI to internal and external customers. Compose correspondence and create reports that help in preparing analyses and reports data to Regional Manager/Director. Participate in activities dealing with sensitive and confidential issues and information. Coordinate and enter requisitions/purchase orders into PeopleSoft or related system. Monitor inventory and order a variety of different office and clinical supplies. Schedule appointments and coordinate meetings for Regional Manager, Director, and providers. Supports Sharepoint, Onboarding and Offboarding processes for appointed providers. Reports to the Cardiology Manager.

Requirements

Associates Degree or experience in lieu of
Three years higher level previous administration/secretarial experience.
Basic keyboard skills with proficiency in use of personal computer.
Excellent communications skills.
Microsoft office proficient.
Excellent interpersonal and organizational skills

Responsibilities

Scheduling site tours, office visits and other meetings of this caliber
Perform onboarding process for providers with regional manager (Zoom meetings, Interview scheduling and meeting schedules)
Manage outlook calendars for leadership
Attending leadership meetings and transcribing actionable meeting agendas and notes
Creating excel and powerpoint presentations for leadership
Ordering and ensuring supplies are in stock for all areas of the Access Center
Managing daily schedules across appointment MG locations
Composing correspondence via email and in person
Ordering computer and phone equipment
Template management and editing of all provider and resource schedules in EPIC