Administrative Associate II
About The Position
Are you an organized, detail-oriented professional who enjoys supporting academic programs behind the scenes? As a part-time Administrative Associate II, you'll play a vital role in ensuring the success of the DVM program by assisting with clinical rotation logistics, grading coordination, exam proctoring and more. Your adaptability and commitment to excellent customer service will help create a seamless experience for students, faculty, and staff. If you're eager to learn and thrive in a collaborative environment, we'd love to have you on our team! The Department of Small Animal Clinical Sciences (VSCS) is committed to enhancing the lives of companion animals and their owners through compassionate care, scientific advancement, and education. Opportunities to Contribute Program & Academic Support: Help maintain the integrity and efficiency of the DVM program by coordinating grading processes, assisting with exam proctoring, and supporting course logistics. Scheduling & Operational Efficiency: Contribute to smooth operations by assisting with clinical rotation schedules, tracking student absences, and pulling reports that keep faculty and administrators informed. Customer Service & Collaboration: Serve as a reliable resource for students, faculty, and staff-providing professional, responsive support while adapting to changing priorities and fostering a positive, team-oriented environment.
Requirements
- High School Diploma or equivalent combination of education and experience
- Two years of experience in office administration
Nice To Haves
- Bachelor's degree or equivalent combination of education and experience.
- Experience in higher education
- Experience with Microsoft Suite or similar (word processing, spreadsheets, etc.)
- Experience in working with students
- Customer service experience
- Problem solver
Responsibilities
- Administrative Support: Provides administrative support for Program Coordinator. Assists the Program Coordinator with DVM clinical rotation logistics, grading, emergency and primary care scheduling, DVM program course support and exam proctoring. Ensures compliance with office policies and procedures. Assists Program Coordinator with pulling reports as needed. Processes and tracks student absences. Serves as primary or backup administrative support to assigned functional areas.
- Clinical Grade Coordination: Monitors submission of 4th year evaluations and sends reminders to faculty. Assists with pulling monthly reports for student evaluations of clinicians.
- Clinical Scheduling Assistance: Assists with the creation of the 4th year rotation schedule. Assists with Small Animal Emergency and Small Animal Primary Care student schedules. Assists with Small Animal Primary Care Off-site scheduling.
- Exam Proctoring: Proctors students with accommodations during exams. Assists with scheduling exam makeups and proctors students during makeup exams. Assists with scheduling student exam reviews and monitors students while reviewing their exam. Provides support for exam processing and assessment platforms
- General Support: Gathers information and conducts research in support of the departmental administrators. Analyzes requirements for projects or initiatives. Assists with documentation reviews and updates.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Industry
Educational Services
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
