Administrative Associate II

Sam Houston State University • Huntsville, TX

49d

About The Position

Come and join the Bearkat community! Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging. SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs. Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Performs advanced administrative assistant duties for the Department of Kinesiology.

Requirements

• Associates degree in related field.
• Three years relevant administrative assistant experience or experience in a related field.
• A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
• Requires a strong knowledge of standard office functions and must be able to type proficiently.
• Requires good knowledge of procedures and practices.
• Must be able to use standard office software.
• Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

Nice To Haves

• Bachelor's degree preferred.
• Experience with Banner, Cognos, BearKat Buy, Chrome River, and other SHSU applications is preferred.
• Must know and able to use Microsoft Office Software.

Responsibilities

• Performs advanced administrative assistant duties.
• Provides departmental or university information to students, departments, and staff.
• Assists in developing procedures related to the job duties and streamlining departmental tasks.
• Schedules appointments and activities.
• Assists with the planning and executing of departmental events (ex: Bearkat Kickoff, COHS week, COHS summer camp, guest speaker arrangements, etc).
• Compiles, tracks, and reviews data and reports.
• Prepares, reviews, revises and distributes communication and correspondence with students and potential students (recruitment and retention).
• Inputs and reconciles all travel in the department.
• Orders and maintains supply inventory.
• Handles purchasing for the department and monitors expenses (oversight of purchasing, Bearkat Buy, travel requisitions, PCard reconciliation, and IT purchasing requests, etc.).
• Responsible for syllabi and vita posting each semester and part of semester.
• Manages student forms to be signed by the chair.
• Onboards student workers and supervises student workers, including monitoring their schedule and hours worked.
• Creates work orders and/or IT@Sam tickets for reported problems in the building.
• Provides departmental or university information to students, departments, and staff.
• Works with students and/or faculty in the Human Performance and Wellness Management and the Physical Education Teacher Education programs specifically with duties related to accreditation.
• Compiles, tracks, and reviews data and reports.
• Maintains documentation, student admission, and enrollment assistance to help maintain program accreditation.
• Coordinates all student administrative duties to assist students with their program needs, and general essentials for the department.
• Performs departmental duties for faculty members.
• Manages the Kinesiology Department's social media accounts.
• Performs other duties as assigned.

Benefits

• superior benefit package
• competitive salaries
• flexible work environment fostering work/life balance
• programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction
• professional development opportunities with our educational assistance and dependent assistance programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administration of Human Resource Programs
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees