Administrative Associate - NC Correctional Institution for Women
About The Position
The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! This position is located at The North Carolina Correctional Institution for Women. It houses the largest offender population in the state and serves as the support facility for the state's other female prisons. Reporting to the Business Officer I. The working title for this position is Administrative Associate II. This position will cross train in all areas of Human Resource and serve as a backup. Duties for this position are as followed but are not limited to: Effective July 1, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The knowledge, skills, and abilities listed in the vacancy announcement should be used as management preferences and be used to screen for the most qualified pool of applicants. Work Schedule This is a full-time position (40 hours per week) with https://oshr.nc.gov/state-employee-resources/benefits. The selected candidate will work Monday - Friday 8am - 5pm. Hours may vary at times depending on the business needs of the facility. Note to Current State Employees: State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
Requirements
- High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.
Nice To Haves
- Documented knowledge of Microsoft office software
- Documented knowledge of accounting procedures
Responsibilities
- Prepare reports, edit, and manage spreadsheet data
- Maintain a systematic filing system for accounting
- Use (NCAS) North Carolina Accounting System and/or E-Procurement to enter requisitions for the facilities accounting department Use a computer to perform personnel assignments in a (HRIS) Human Resource Information System along with clerical duties, and operate various office equipment
- Prioritize work to meet scheduled deadlines
- Assist with special projects such as file review, auditing, tracking, etc.
- Provide assistance with Trust Fund
- Stand and walk frequently at times within the facility to perform work assignments
- Always maintain confidentiality
- Review completed task for accuracy, attention to detail is required
- Daily contact with female offenders, must always follow prison policies and procedures
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Executive, Legislative, and Other General Government Support
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
