Administrative Associate II (Mailroom) - Anson Correctional Institution
About The Position
This position reports to the Administrative Specialist II at a multi-custody female correctional facility and is located in the Mailroom. This position's responsibilities include, but are not limited to, the following: 1. Processing, reviewing and distributing all outgoing and incoming mail, packages, legal mail, certified mail and courier mail at this facility. 2. Maintaining security of the facility by searching and reviewing all incoming mail and when applicable all outgoing mail for unauthorized items (contraband and correspondence deemed a threat to the safe, secure and orderly function of the institution). 3. Opening, searching and distributing over 500 pieces of US mail and approximately 125 pieces of courier mail each day as well as 100 pieces of business mail delivered to both staff and offenders at this facility. 4. Possessing the ability to exert up to 10 pounds of force and to lift, carry, push, and pull mail packages and bins. 5. Possessing computer skills required to work with Text Behind and GTL programs. 6. Sorting and distributing large quantities of interoffice staff correspondence and mail. 7. Maintaining a Security Threat Group listing and utilizing this list to determine censorship of outgoing and incoming mail and packages. 8. Processing indigent offender mail accesses and maintaining the Daily Welfare Report to determine indigent eligibility. 9. Entering and recording all trust fund deposits, cashier’s checks, certified checks and employee canteen deposits. 10. Requiring vast knowledge of Department of Adult Correction's institutional standard operating procedures (SOPs) and policies/procedures governing the handling of all mail and parcels, disposition of unauthorized property and the Inmate Banking System. 11. Requiring a great degree of confidentiality, honesty and trustworthiness. (Salary Range: $31, 200 - $49,340)
Requirements
- High School or General Educational Development (GED) diploma AND one year of administrative experience; or an equivalent combination of education and experience.
Nice To Haves
- Documented working knowledge of word processing or spreadsheet programs
- Documented working knowledge of mail processing.
Responsibilities
- Processing, reviewing and distributing all outgoing and incoming mail, packages, legal mail, certified mail and courier mail at this facility.
- Maintaining security of the facility by searching and reviewing all incoming mail and when applicable all outgoing mail for unauthorized items (contraband and correspondence deemed a threat to the safe, secure and orderly function of the institution).
- Opening, searching and distributing over 500 pieces of US mail and approximately 125 pieces of courier mail each day as well as 100 pieces of business mail delivered to both staff and offenders at this facility.
- Possessing the ability to exert up to 10 pounds of force and to lift, carry, push, and pull mail packages and bins.
- Possessing computer skills required to work with Text Behind and GTL programs.
- Sorting and distributing large quantities of interoffice staff correspondence and mail.
- Maintaining a Security Threat Group listing and utilizing this list to determine censorship of outgoing and incoming mail and packages.
- Processing indigent offender mail accesses and maintaining the Daily Welfare Report to determine indigent eligibility.
- Entering and recording all trust fund deposits, cashier’s checks, certified checks and employee canteen deposits.
- Requiring vast knowledge of Department of Adult Correction's institutional standard operating procedures (SOPs) and policies/procedures governing the handling of all mail and parcels, disposition of unauthorized property and the Inmate Banking System.
- Requiring a great degree of confidentiality, honesty and trustworthiness.
Benefits
- This is a full-time position (40 hours per week) with State Benefits with established working hours and may require working beyond normal work schedule to meet business need.
- Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
