Administrative Associate for Department of Computational, Engineering, & Mathematical Sciences

Texas A&M University System • San Antonio, TX

7d • $18 • Onsite

About The Position

The Administrative Associate provides advanced administrative support for the Department of Computational, Engineering, & Mathematical Sciences. The role involves managing departmental communications and calendars, coordinating faculty and student-related processes, and handling key administrative, financial, and logistical tasks. Salary: $17.50 hourly

Requirements

• High school diploma or higher in related field.
• Five years (5) of related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, etc.).
• Excellent written and verbal communication, organizational, and interpersonal skills.
• Ability to handle confidential information and work independently.

Responsibilities

• Serve as a primary point of contact for the department, manage correspondence for the department chair and faculty, and coordinate faculty and student meetings.
• Support faculty and staff hiring, including posting jobs, managing applications, scheduling interviews, and assisting with onboarding processes. Track and process approvals for new hires, reappointments, and terminations.
• Maintain confidential personnel files, departmental records, and office assets. Handle daily office duties and serve as a liaison between students, faculty, and administrators.
• Process travel requests and expense reports, manage procurement card reconciliation, and handle supply ordering. Coordinate meetings, events, and special projects.
• May require work beyond normal office hours and/or work on weekends.
• This position may supervise student workers.
• This is not a remote position. The selected candidate will be required to work on campus.
• All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal background check.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED