Administrative Associate: Digital & Analytics, FAS

The Vanguard Group • Malvern, PA

74d • $40,000 - $70,000 • Hybrid

About The Position

We are seeking a proactive and highly organized Administrative Associate to support the senior leaders of our Digital & Analytics teams, within the Financial Advisor Services division. This role is ideal for someone who thrives in a fast-paced, collaborative environment and is passionate about helping others succeed! You'll be joining a team of thoughtful, driven leaders who care deeply about their people and the impact of their work!

Requirements

• Proven experience in an administrative assistant role, preferably supporting multiple leaders.
• Minimum of 2-3 years of experience.
• Associate's degree or related degree preferred.
• Strong organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to work independently, prioritize tasks, and adapt to shifting priorities.
• A positive, can-do attitude and a dedication to team success.

Responsibilities

• Provides comprehensive administrative support to four senior leaders, including calendar management, meeting coordination, and travel arrangements.
• Prepares and edits correspondence, reports, presentations, and other documents.
• Manages logistics for team meetings, offsites, and events, including scheduling, agendas, and follow-ups.
• Handles confidential information with discretion and professionalism.
• Serves as a liaison between leaders and internal/external partners.
• Supports onboarding of new team members and coordination of team communications.
• Orders and inventories department office supplies as needed.
• Monitors expenditures.
• Participates in special projects and performs other duties as assigned.

Benefits

• Be part of a dynamic, forward-thinking team that values innovation and collaboration.
• Work with leaders who are supportive, approachable, and invested in your growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Securities, Commodity Contracts, and Other Financial Investments and Related Activities
• Education Level: Associate degree