Administrative Associate, Department of Human Development and Family Sciences, School of Human Ecology
About The Position
The College of Natural Sciences (CNS) at the University of Texas at Austin is committed to fostering a workplace where every employee can contribute at the highest possible level to support the University's mission. What starts here really does change the world (https://cns.utexas.edu/). The department of Human Development and Family Sciences is dedicated to creating and applying knowledge that can improve the lives of individuals, families and communities. Our interdisciplinary research and education span individual development, relationships and societal contexts, exploring various aspects of human growth and interaction. The department of Human Development and Family Sciences is seeking a detail-oriented, resourceful, and service-driven Administrative Associate to provide day-to-day administrative support.
Requirements
- High School degree and 5 years of relevant office experience or bachelor's degree and 1 year of experience in a related field. Relevant education and experience may be substituted as appropriate.
- Demonstrated career progression with increasing responsibility
- Strong interpersonal and verbal/written communication skills
- Highly collaborative, team-focused mindset
- Demonstrated ability to prioritize tasks and independently solve problems
- Strong organizational skills with attention to detail
Nice To Haves
- Familiarity with higher education systems and University of Texas (UT) policies
- Experience with Define, FRMS, Point Plus, UT Market, Amazon business, eShip Global
- Experience with financial management and excel
Responsibilities
- Serve as the initial point of contact for the department, providing clear, courteous, and professional communication to students, faculty, and visitors. Oversee daily office functions, including supply ordering and equipment maintenance.
- Anticipate departmental needs and proactively offer solutions to streamline workflows and improve service delivery.
- Track and reconcile departmental expenses while ensuring necessary documentation and approvals. Assist research staff with incentive advance requests and recurring reconciliation processes.
- Process purchase orders, vendor payments, and procurement card transactions in alignment with UT policy. Assist with contracts, collect supporting documentation, and follow up on delayed or undelivered items.
- Serve as on-site contact for HDFS faculty, students, staff and visitors in Sarah M. & Charles E. Seay (SEA) building. Serve as HDFS's emergency contact. Assist with space audits and coordinate with other units in SEA as needed.
- Allocate and maintain office and lab space according to annual space needs survey. Coordinate renovations and office moves. Conduct physical inventory and annual certification of equipment.
- Foster a welcoming environment for all constituents. Uphold professionalism and confidentiality across all communications. Actively solicit and implement feedback to enhance service quality and operational efficiency.
- Perform additional related administrative functions as assigned to support the evolving needs of the department such as supporting events, overseeing work-study projects, maintain wiki and website communications for the department.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
