Administrative Associate, Career Services, School of Law

University of Texas at Austin

97d • $45,000

About The Position

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. The Administrative Associate is responsible for providing administrative support to the Career Services Office at the School of Law.

Requirements

• Bachelor's Degree with at least one year of clerical experience or High School Diploma with at least five years of clerical experience.
• Ability to work with minimal supervision and exercise independent judgment.
• Excellent organizational skills and oral and written communication skills.
• Ability to prioritize responsibilities, manage multiple concurrent projects.
• Professional demeanor.

Nice To Haves

• More than required education and/or experience.

Responsibilities

• Responsible for the daily operations of the Career Services Office, including opening the office promptly at 8 a.m. and closing the office at 5 p.m. every Monday through Friday and acting as receptionist to greet visitors to the office.
• Act as a direct liaison with all program constituents (students, staff, employers and other customers via phone, email and in person).
• Coordinate input, updates and edits of student job postings and employer registrations in 12Twenty, our online database.
• Schedule student and group appointments, as well as manage the group calendar.
• Coordinate payments to vendors, including submitting purchase orders and paying invoices; manage CSO e-commerce site, deposit check payments, coordinate submission and approval process for contracts, coordinate staff and student travel, organize and maintain records.
• Act as office manager, including ordering supplies and maintaining orderly common spaces.
• Serve as lead administrator on assigned programs/projects and serve as backup for other administrative functions.
• Create and edit documents, spreadsheets and reports, including page layout and design.
• Provide administrative support, including copying, scanning, and faxing documents when needed.
• Other related responsibilities and functions as assigned.

Benefits

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees