Administrative Associate 3-Occupational Therapy

University of Tennessee•Memphis, TN

13h•$20

About The Position

The Administrative Associate 3 provides administrative/secretarial support to the Department of Occupational Therapy within the College Health Professions which includes administrative, fiscal, academic, and student affairs activities necessary for operation within the department

Requirements

High School Diploma or GED. (Bachelor’s preferred). (TRANSCRIPT REQUIRED)
Four (4) years of administrative support or clerical experience; OR Associate’s Degree and two (2) years of administrative support or office related experience.
Strong public relations and interpersonal skills with the ability to communicate effectively (both written and oral) with executives, upper administration, faculty members, vendors, employees, students, and prospective students.
Ability to gather and document data, analyze data, draw conclusions from data and present best working practice models for evaluation.
Ability to coherently present departmental and student data via digital/web, and graphic (e.g., power point) mediums to a variety of constituents.
Ability to take initiative and demonstrate creativity in dealing with difficult circumstances.
Strong organizational and planning skills to handle multiple, time-sensitive responsibilities, set priorities independently, and meet deadlines.
Advanced knowledge of and proficiency using Microsoft Office, particularly Word, PowerPoint, and Excel.

Responsibilities

Provides clerical and administrative support to the Department of Occupational Therapy.
Assists with collating and preparing fieldwork site data and student scores for analysis as required for accreditation purposes.
Maintains the budget including timely reporting; reconciles department ledgers and grants.
Organize, proofread, and edit program materials, letters, and other correspondence.
Answers questions regarding due dates and deadlines, program objectives, clinic information, schedule, and enrollment information using information from the website, program brochures, and faculty updates.
Ensures that all monthly and bi-weekly time is entered and approved before the deadline for each pay period.
Works with the chair to communicate budget items, obtain approvals and signatures, and keep track of monthly and annual expenditures.
Assists with collating information about the fieldwork site for site review; assists with onboarding procedures for students in preparation for fieldwork placements.
Process payments for clinical faculty in a timely manner.
Provides administrative support for the admissions process.
Performs other duties as assigned.