Administrative Assistants

University of Utah•Salt Lake City, UT

57d•$20 - $23•Onsite

About The Position

The University of Utah College of Social Work is seeking two skilled, motivated and detail-oriented Administrative Assistants to provide professional support in a collaborative, customer-focused environment. These positions are integral members of the College's administrative team, supporting a wide range of administrative, academic and research functions. The ideal candidates will demonstrate strong communication, organization, and project management skills; excellent customer service; and a collaborative, team-oriented approach. The roles require extensive interaction-both in-person and virtually-with prospective and current students, faculty, staff, and members of the public.

Requirements

Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III: Requires 3+ years of related experience.
Administrative Assistants, IV: Requires 5+ years of related experience.

Nice To Haves

Knowledge of University of Utah administrative procedures and systems.
Experience with Microsoft Office Suite (Word, Excel, Outlook), PeopleSoft, PeopleAdmin, CIS, and Concur.
Demonstrated ability to prioritize tasks, manage multiple projects, and work effectively as part of a team.
Prior administrative or clerical experience in a higher education environment.

Responsibilities

Provide outstanding customer service to visitors, students, faculty, staff, and the general public.
Perform clerical and administrative support duties including handling phone calls, emails, mail, and other correspondence.
Coordinate appointments, calendars, and meetings - including room reservations, catering, and other logistical needs.
Organize, coordinate, and attend program meetings, events, and other College functions.
Provide administrative support for administrative, academic, research, and new center initiatives within the College.
Coordinate faculty and staff travel, including booking airfare, processing conference registrations, and submitting reimbursements using University systems.
Assist with purchasing, reconciling program budgets, deposits, and purchase cards.
Collect and organize data, maintain records, and assist in preparing reports and meeting minutes.
Provide back-up administrative support to the front office and payroll reporter.
Ensure completion and reporting of assigned tasks in a clear and timely manner.
Other duties as assigned.