ADMINISTRATIVE ASSISTANT

Mayo Clinic • Phoenix, AZ

85d

About The Position

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Requirements

• High school diploma or G.E.D. with a minimum of two years' experience in an administrative support role.
• One-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role.
• Associate's degree in an administrative, business, or medical-related program.
• Experience in meeting management and calendar coordination.
• Experience in creating/transcribing correspondence/documents.
• Utilization of business-related software to produce databases, spreadsheets, presentations, etc.

Nice To Haves

• High-level skills in organization, customer service, professionalism, interpersonal relations.
• Proficient application of English grammar, punctuation, and sentence structure.
• Experience with coordination of travel and expense management.

Responsibilities

• Perform a variety of non-clinical administrative support tasks including scheduling and coordination.
• Manage calendars and prepare documents and presentation materials.
• Process invoices and reimbursements.
• Compose and/or transcribe correspondence/documents.
• Support departmental projects/activities.
• Create and maintain websites, web pages, databases, spreadsheets, and social media accounts.
• Answer telephones and provide related follow-through.

What This Job Offers

• Industry: Hospitals
• Education Level: High school or GED