Administrative Assistant

Touro University-posted about 1 year ago
$33,600 - $42,000/Yr
Full-time • Entry Level
New York, NY
Educational Services
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The Administrative Assistant provides essential support to the Director of Education for the Medical Imaging Program, performing a variety of administrative and operational tasks. This role requires a self-motivated individual who can manage information efficiently, maintain confidentiality, and exhibit professionalism while handling routine to complex inquiries. The position involves coordinating office activities, managing correspondence, and ensuring compliance with institutional policies.

  • Maintain office calendar.
  • Interact with students, vendors and visitors.
  • File and maintain student files and maintain confidentiality of records of all students, staff, and school information.
  • Supervise the maintenance of all school files (i.e., ARRT, JRCERT, N.Y. State Department of Health).
  • Handle all incoming and outgoing office correspondence.
  • Disburse school mail to staff and coordinate mail. Open, sort and distribute incoming correspondence, including faxes and emails.
  • Maintain academic schedule for school.
  • Respond to questions about the school programs.
  • Schedule and book rooms for classes.
  • Answer phone and transfer to appropriate staff member.
  • Prepare application packets for prospective students and mail out.
  • Perform general duties to include but not limited to copying, faxing, mailing, and filing.
  • File and retrieve student documents, records and reports.
  • Create documents; such as reports, memos, letters using word processing, spreadsheets, databases, and/or other presentation software.
  • Set up and coordinate meetings and conferences.
  • Compile, transcribe and distribute minutes of meetings.
  • Arrange for the repair and maintenance of office equipment.
  • Assist with special events - graduation, alumni events.
  • Supervise volunteers as needed.
  • Other duties as assigned.
  • Associate in Arts required.
  • AA degree with at least 3 years experience in general office responsibilities and procedures.
  • Knowledge of principles of office management and organization.
  • Ability to work alone or as part of a team.
  • General administrative duties.
  • Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook.
  • Demonstrated proficiency in communication (written and verbal).
  • Computer literate.
  • Good writing, analytical and problem solving skills.
  • Knowledge of filing, record management and general administration.
  • Ability to communicate effectively.
  • Ability to operate standard equipment including but not limited to computers, telephone systems, typewriters, calculators, copiers, and facsimile.
  • Ability to follow oral and written instructions.
  • Full range of Health Plans
  • Medical Plans (choice of EPO, PPO, High Deductible HSA)
  • Flexible Spending Accounts (FSA)
  • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance
  • Short-term and Long-term disability programs
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
  • Vacation, Sick Leave, Personal Leave & Floating Holiday
  • Annual Holiday Schedule
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