Administrative Assistant

Archdiocese of San Antonio • San Antonio, TX

207d

About The Position

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This role is essential in ensuring that the department runs smoothly and effectively, supporting various functions and maintaining organization within the office.

Requirements

• High school Diploma or equivalent
• Associate's degree preferred
• At least four (4) years' experience of working in an administrative role providing direct support
• Bilingual in Spanish and English
• Reliable transportation
• Valid driver license
• Valid vehicle insurance
• Experience with computer software and Microsoft Office Applications
• Must be detail oriented, organized, self-motivated, work well independently and on a team
• Must have good written and verbal skills
• Must have good critical thinking and problem solving skills.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules meetings and appointments.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains Sacramental Records.
• Proficient in Microsoft 365 (Word, Excel, Outlook, Teams).
• Strong communication, organization, and problem-solving abilities.
• Solution-oriented mindset and collaborative team approach.
• Adhering to safety training and protocols on a daily basis, and taking precautionary measures to ensure the safety and well-being of self and others.
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Benefits

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: High school or GED