Administrative Assistant

CMA Architects & Engineers LLC • PR

117d

About The Position

As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively.

Requirements

• High school diploma or equivalent; additional education in document management or related field is a plus.
• Fluency in Spanish and English.
• Proven experience in document control or records management.
• Proficiency in document management software and tools.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Knowledge of industry standards and compliance requirements.
• Ability to work both independently and collaboratively in a team.
• High level of integrity and discretion in handling confidential information.
• Be able to prepare accurate reports.

Responsibilities

• Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date.
• Document Upload: Manage the timely and accurate uploading of documents to our database or document management system.
• Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files.
• Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards.
• Record Keeping: Maintain detailed records of document transactions, revisions, and approvals.
• Document Retrieval: Assist team members in locating and retrieving documents when needed.
• Compliance: Ensure all documents comply with industry standards, regulations, and internal policies.

Benefits

• Professional work environment
• Competitive salary
• Benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees