Administrative Assistant

J. Arthur Trudeau Memorial Center • Warwick, RI

256d

About The Position

J. Arthur Trudeau is seeking a highly organized, detail-driven, and people-focused Administrative Assistant to be the heart of our front office operations! In this role, you'll play a key part in keeping things running smoothly and efficiently, providing essential support to both our employees and participants. If you thrive in a fast-paced environment, love helping others, and have a knack for organization, this is a fantastic opportunity to make an impact while growing your career!

Requirements

• 2+ years of experience working in an office setting preferably with people with differing abilities preferred.
• Associate's degree in a related field of study preferred.
• Maintain a professional and neat appearance.
• Strong verbal and written communication skills.
• Organization skills to keep accurate records.
• Time management skills to prioritize and complete various tasks.
• Patience and listening skills to respond appropriately.
• Interpersonal skills to create a pleasant experience.
• Decision-making capability to address specific tasks.
• Collaboration skills to work with employees, participants, and customers.
• Problem-solving skills to assist with potential issues.
• Proficient with Microsoft Office Suite products.
• Must have a valid driver's license, current auto insurance, and safe driving record.
• Access to a personal vehicle to be used as needed.

Responsibilities

• Answer and direct phone calls courteously and professionally.
• Greet visitors and provide assistance, as needed.
• Supports security and safety efforts in the administrative office area, as well as the building.
• Assures the highest level of confidentiality with employee and participant information obtained/heard in the administrative area, or via various forms of correspondence.
• Schedule and maintain meeting space calendars for the Post Road location.
• Sort and distribute mail daily and go to the post office, as needed.
• Acceptance and routing of all deliveries to main office.
• Prepare communications such as memos, emails, invoices, reports and other correspondence.
• Write and edit communications, from letters to reports and instructional documents.
• Maintains donation and contract database software.
• Assists with Fundraising activities as needed.
• Assists with the health insurance credentialing process.
• Serves as a back-up for the Reverse Call System & RIBA notification systems.
• Create and maintain filing systems, both electronic and physical.
• Assists the Executive Assistant with notifications, Board packets, room scheduling, and set-up for the Board of Directors and Executive Committee meetings.
• Assists the CEO/CFO, as requested, with all administrative tasks.
• Maintain office cleanliness and organization.
• Performs copying, printing, faxing and related activities.
• Other duties as assigned by supervisor.

Benefits

• 13 Paid Holidays
• Vacation, Sick, and Personal Time
• Medical, Dental & Vision
• Health Reimbursement Account (HRA)
• Employer Paid Life Insurance/Voluntary Life Insurance
• Voluntary Long-term Disability Insurance
• 403(b) Retirement Savings Plan
• Tuition Reimbursement
• Paid Trainings
• AAA Discount
• Pet Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree