About the position
The position provides administrative and clerical support to the assigned group. The role involves performing clerical and administrative duties including typing documents, correspondence, and reports for the assigned department. The individual will compose and initiate routine correspondence and memoranda, edit and proof documents for grammar, spelling, clarity of expression, organization, and conformance to company specifications. The position also requires entering data from various sources to maintain and update databases and spreadsheets, ensuring data integrity by verifying input and calculations. Additionally, the role includes creating, running, and distributing standard and customized periodic reports, screening telephone calls and visitors, maintaining organized files, and managing inventory of departmental office supplies. The employee may also assist with scheduling meetings and travel itineraries, and planning for on-site and offsite conferences and events.
Responsibilities
- Performs clerical and administrative duties including typing documents, correspondence, and reports.
- Composes and initiates routine correspondence and memoranda.
- Edits and proofs documents for grammar, spelling, and clarity.
- Enters data from various sources to maintain and update databases and spreadsheets.
- Creates, runs, and distributes standard and customized periodic reports.
- Screens telephone calls and visitors, answers basic questions, and provides information.
- Maintains organized computer and/or hard copy files.
- Maintains inventory of departmental office supplies and prepares purchase requests.
- Schedules and maintains calendar of meetings and travel itineraries.
- Assists others in the facility/office as needed.
Requirements
- High school diploma or GED.
- 1 to 3 years of internal or directly related experience.
- Knowledge of general office practices and procedures.
- Effective oral and written communication skills.
- Good working knowledge of MS Word, MS PowerPoint, MS Excel/Access.
- Ability to maintain spreadsheets and modify formats.
- Attention to detail and good planning, organization, and time management skills.
- Ability to handle confidential or sensitive information.
Nice-to-haves
- Experience with departmental function, terminology, and interrelationships.
- Good telephone etiquette.
- Willingness to assume additional or new responsibilities.
Benefits
- Paid time-off policies.
- Health, dental, and vision insurance.
- Employer sponsored 401(k) plan.
