Administrative Assistant

Lifespace Communities • Bloomington, MN

263d • $21 - $28

About The Position

Live your purpose. Grow your career. Thrive through teamwork. Create meaningful, personalized experiences. At Lifespace, team members are at the center of delivering a purpose driven experience for our residents! We provide an environment where each team member can live their aspirations, developing in their career, making a difference, and being a part of a meaningful mission. Join our Administrative Assistant team today!

Requirements

• Associates degree with emphasis in English or communications.
• Bachelor's degree preferred.
• Two to three years of applicable experience.
• Certification in Microsoft office applications preferred.

Responsibilities

• Answer all incoming calls in a prompt, courteous and professional manner.
• Receive all persons who enter the office in a courteous, professional manner; inform, guide, direct, and assist visitors, team members, or vendors tactfully and congenially to present the best possible image of the Living Lifespace standards.
• Compose, proofread, edit, and prepare business correspondence and reports.
• Maintain and update all directories including home office, printers, and communities.
• Coordinate document filing with multiple departments and maintain off-site storage management details.
• Schedule travel arrangements for various team members, utilizing a specific database and management system.
• Sort and distribute incoming and outgoing mail and UPS items.
• Process overnight packages, documents, and letters by courier (FedEx, UPS, or other carriers), while seeking the best rates and shipping options.
• Assist with duties associated with in-house meetings, voice and videoconference calls, including ordering meals, meeting room set up, scheduling, and calendar coordination.
• Maintain and order office and kitchen supplies.
• Assist with scheduling interviews and greeting candidates while exhibiting the Living Lifespace culture and confidentiality.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Nursing and Residential Care Facilities
• Education Level: Associate degree