Administrative Assistant

County Of Moore • Carthage, NC

371d • $41,608 - $52,000

About The Position

The Administrative Assistant at Moore County Airport provides skilled clerical and complex administrative support to the Airport Management Team. This role involves a variety of office and administrative tasks, requiring proficiency in business software and effective communication skills. The position is primarily sedentary but may involve occasional physical demands, and it operates under general supervision.

Requirements

• Minimum high school diploma or equivalent; Associates degree in business management or office management preferred.
• Extensive experience in an executive office environment.
• Strong understanding of office procedures, equipment, and secretarial techniques.
• Proficient in business English, arithmetic, and organizational skills.
• Familiar with airport operations, administrative policies, and practices.
• Ability to manage and organize records, prepare accurate reports, and work independently.
• Competent in transcription, report preparation, and correspondence drafting.
• Knowledge of human resource processes and the ability to handle sensitive personnel matters.
• Ability to build and maintain effective working relationships with colleagues, stakeholders, and the public.

Responsibilities

• Provides office automation and clerical support for the Airport Director, Airport Authority Board of Directors, and the Airport Management Team.
• Answers and screens calls, directs inquiries to the appropriate personnel, and ensures efficient communication with customers and stakeholders.
• Prepares and distributes responses to inquiries, transcribes meeting minutes, and handles other correspondence, memos, and reports as requested.
• Manages HR tasks, including recruitment, coordinating new hire orientation, processing payroll, and maintaining employee records.
• Plans and coordinates meetings, including the preparation of agendas, materials, and minutes, and assists with organizing catering and marketing for airport events and meetings.
• Assists with administrative tasks related to airport grants and local projects.
• Oversees the purchase of office supplies and equipment as necessary to support administrative functions.
• Undertakes special projects and tasks as assigned by the Airport Director.

Benefits

• Health Benefits including medical, dental, prescription drug plan, flexible spending accounts
• Life Insurance, Retirement, and Investment Plans including membership in the NC Local Government Employees' Retirement System, NC 401(k)
• Voluntary Insurance Programs such as short-term disability, accident, cancer, etc.
• Holiday, Annual, and Sick Leave for eligible employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Utilities
• Education Level: High school or GED