Administrative Assistant

GCA Services Group-posted 9 months ago
Full-time • Entry Level
Tustin, CA
Administrative and Support Services
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ABM (NYSE: ABM) is one of the world's largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM's comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries - from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations.

  • Processing all start and stop services and updating excel spreadsheets.
  • Updating billing excel spreadsheet.
  • Uniform ordering and inventory.
  • Cell phone ordering and inventory.
  • Provide administrative support to on-site management team in the areas of scheduling, billing, inventory management and ordering, timekeeping (temp staff), and building access management.
  • Provide administrative/clerical support including answering and routing phone calls to appropriate parties.
  • Coordinate conference room requests; schedule necessary office vendor inspections/repairs; office and field supply ordering as authorized by management.
  • Set up and maintain client and vendor files.
  • Request and PTT numbers and distribute new account information to appropriate departments.
  • Coordinate new hire orientation and training with Recruiting and the Office Operations team.
  • Performs other duties as assigned or requested.
  • A minimum of two (2) years administrative experience is preferred.
  • A collaborator that can collaborate and interact with various levels of staff and management.
  • Knowledge of MS Office including Word, Excel, Outlook, PowerPoint.
  • Effective communication skills both written and verbal.
  • Must be highly organized.
  • Comprehensive benefits package.
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