Administrative Assistant

Colgate-Palmolive • Piscataway, NJ

395d • $101,920 - $103,168

About The Position

The Administrative Assistant at Colgate-Palmolive will provide comprehensive support to the Executive Vice Presidents and Senior Vice President across various departments. This role involves managing calendars, coordinating travel, preparing presentations, and handling confidential information with discretion. The assistant will also take initiative in managing workflows and supporting departmental activities, contributing to a collaborative and efficient work environment.

Requirements

• High School Diploma or higher degree.
• Minimum of 5 years of administrative experience.
• Strong project management skills.
• Ability to prioritize own work demands.
• Intermediate technical skills of administrative software (such as Google Suite, Microsoft Suite, Concur, Ebuy, etc).
• Aptitude to learn new software.
• Self-starter.
• Experience working for multiple managers.
• Ability to work overtime occasionally as needed.

Responsibilities

• Independently prepares responses and/or takes appropriate action.
• Advises manager of actions taken/responses made (e.g. cc: Manager on e-mail).
• Screens/prioritizes/directs and archives mail and email for handling and archives appropriately.
• Flags and/or highlights important information and takes action by forwarding on to appropriate parties for resolution.
• Follows up on pending mail/email.
• Provides administrative support for onsite meetings to include meeting planning & logistical coordination with people from multiple locations and/or functions.
• Tracks and coordinates calendars for one or more individuals and schedules meetings.
• Provides comprehensive administrative support before, during, and after large conference meetings.
• Frequently coordinates meetings with people from multiple locations for off-site meetings.
• Communicates clearly and effectively in verbal, written and electronic media.
• Initiates and composes both routine and non-routine correspondence with significant narrative.
• Creates and/or edits presentations including formats, layouts, and content with attention to details and minimal supervision.
• Independently responds to and follows up on requests for information based upon acquired knowledge of department/area.
• Compiles reports and/or information from internal/external sources which require research and knowledge of the organization.
• Shares critical information with discretion and keeps others informed within the department.
• Scans/copies documents correctly for distribution.
• Updates and distributes organization charts as needed.
• Frequently arranges international travel and coordinates travel arrangements for multiple individuals.
• Independently prepares travel itineraries and expense reports for principal managers with minimal supervision.
• Manages multiple projects and events as needed across both Global Technology and Global Technology Human Resources.
• Takes initiative to simplify systems and processes to eliminate unnecessary work.
• Mentors others, leads meetings, task forces, or projects.
• Contributes to teamwork and development of others by giving informal feedback and coaching.
• Supports departmental budgets and monitors expenses to budget.

Benefits

• Profit sharing
• Paid parental leave
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Parental leave
• Vision insurance
• 401(k) matching
• Life insurance
• Paid sick time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Merchant Wholesalers, Nondurable Goods
• Education Level: High school or GED