Administrative Assistant

About the position

The administrative assistant will provide clerical support, manage correspondence, schedule appointments, and organize files. Serving as a key point of contact, the administrative assistant will facilitate internal and external communications, including emails and phone calls. Additionally, this individual will maintain and update databases, spreadsheets, and records, coordinate meetings by preparing agendas and taking minutes, and assist with payroll processes including gathering employee time records and ensuring compliance with relevant regulations.

Responsibilities

• Assist in processing payroll for frontline employees, including managing the timeclock punches in and out.
• Perform administrative duties in a fast-paced airport setting supporting engineering and operations team.
• Represent the company in a professional, courteous manner at all times.
• Provide excellent customer service to both our internal and external customers/business partners.
• Manage frontline responsibilities for tenant calls/service requests and memo communications.
• Handle vendor communications, updating of preventative maintenance schedules and equipment lists.
• Draft and execute service contracts and purchase orders.
• Provide A/P support and COI tracking.
• Assist operations and engineering teams with other administrative and office support tasks as needed.

Requirements

• High school diploma required.
• Minimum 2+ years in corporate, professional setting required.
• Payroll experience required.
• Ability to multi-task and prioritize based on business and team needs.
• Self-starter.
• Proficient with Microsoft Office platform, including Outlook, Word, Excel and PowerPoint.
• Strong communication skills, both oral and written.
• Strong organizational, problem-solving and analytical skills; with ability to manage priorities and workflow.

Nice-to-haves

• Bilingual in English/Spanish a plus.

Benefits

• Comprehensive benefits package.