Administrative Assistant

Infotree Global Solutions • Capon Bridge, WV

124d

About The Position

Our client is a leading global financial institution providing investment banking, asset management, and corporate finance services to clients worldwide. As part of the continued growth of the Warsaw office, we are currently seeking an experienced Executive Assistant to support senior leaders within the Global Banking & Markets division.

Requirements

• At least 2 years of experience as an Assistant or Executive Assistant
• Previous experience in financial services or a professional services environment is a plus
• Strong proficiency in Microsoft 365, particularly Outlook
• Ability to manage multiple priorities in a time-sensitive environment
• Strong attention to detail and a structured, proactive approach to tasks
• Professional communication skills, both verbal and written, across all levels
• Comfortable working with senior stakeholders and cross-functional teams
• Discretion and professionalism in handling confidential information
• Flexible, team-oriented, and capable of working independently

Responsibilities

• Complex calendar and diary management for 5–6 Managing Directors
• Scheduling meetings and conference calls across multiple time zones
• Managing high volumes of email traffic and relaying information promptly and accurately
• Booking meeting rooms and coordinating video conferences across locations
• Arranging international travel including flights, accommodation, ground transport, and visa applications
• Preparing and processing expenses and invoices
• Providing general administrative support and handling ad hoc tasks
• Supporting the wider team with daily operational needs and queries
• Providing coverage for colleagues during absences or holidays
• Managing administrative tasks such as attendance tracking and internal updates

Benefits

• An opportunity to work for a prestigious client in the financial sector
• Comprehensive onboarding
• International, fast-paced environment
• Close cooperation with experienced Team Supervisors and a supportive assistant team across the EMEA region

What This Job Offers

• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees