Administrative Assistant

John Schachter + Associates • Boston, MA

400d • $33,280 - $43,680

About The Position

The Administrative Associate at John Schachter + Associates, Inc. plays a crucial role in supporting the Client Services Manager and the team in a busy accounting and tax preparation practice. This position requires a detail-oriented individual who is organized, professional, and eager to learn, with opportunities for growth as the practice expands.

Requirements

• Administrative experience preferred
• High school diploma or GED
• Associate or Bachelor's Degree or Candidate
• Meticulous attention to detail and deadlines
• Team player with positive demeanor
• Exceptional client service orientation
• Ability to manage multiple tasks effectively, following established guidelines
• Ability to communicate in a professional, courteous, clear and concise manner

Responsibilities

• Assembling and mailing client organizers
• Scanning incoming client material, organizing digital files, and filing
• Packaging and shipping documents to clients
• Data entry to various systems for tracking client transactions
• Maintaining internal databases - file folders, email lists, etc.
• Preparing bank deposits
• General reception duties - answering phones, greeting clients, etc.
• Ordering and procurement of office supplies, team lunches, client refreshments, etc.
• Performing other tasks as needed to support the efficient operation of the practice

Benefits

• Health insurance
• 401(k)
• Paid time off
• 401(k) matching
• Flexible schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED