Administrative Assistant

New York City, NY • New York City, NY

81d • Remote

About The Position

DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including: * Recruiting, hiring, and training City employees. * Managing 55 public buildings. * Acquiring, selling, and leasing City property. * Purchasing over $1 billion in goods and services for City agencies. * Overseeing the greenest municipal vehicle fleet in the country. * Leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do. The Real Estate Services (RES) division of DCAS supports City governmental operations by providing services that are responsive to the City's real estate needs. RES is responsible for the management of 37-million square feet of City-owned and/or occupied real estate, citywide acquisitions (lease or purchase) plus sales and other dispositions of City-owned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions. In particular, the RES Financial Services team performs property valuations, lease administration, revenue & financial analysis, lease audits, and budget & lease enforcement duties. In so doing, there work supports every unit within RES to accomplish their own missions. This team is comprised of five (5) units of accounting and finance professionals. Presently, Financial Services is looking for a detail-oriented Administrative Assistant to fill this new role. In general, the Administrative Assistant will be responsible for the coordination of projects, reports, and communications, between the five (5) Financial Services teams.

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
• Education and/or experience equivalent to the above, with all candidates required to possess one year of administrative or supervisory experience.

Nice To Haves

• Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat.
• Ability to think strategically and analyze potential issues and alternative solutions.
• Familiarity with commercial leasing and the New York City commercial real estate market.
• Experience with managing complex projects involving multiple stakeholders.
• Comfortable with the preparation of budgets and timelines for real estate projects.
• Familiarity with City of New York processes, rules, and regulations.
• Ability to work independently, as well as part of a team.
• Ability to reprioritize projects & deliverables frequently.
• Strong interpersonal skills and ability to effectively communicate with multiple stakeholders.
• Familiarity with portfolio management data systems such as ARCHIBUS.
• Strong writing and time-management skills.

Responsibilities

• Coordinate workflows for three (3) teams: Property Valuations, Lease Administration, and Lease Audit.
• Perform complex appraisals and feasibility analysis of real estate citywide for both acquisition and disposition.
• Coordinate all appraisal requests between the clients, the appraisal management system, the internal team plus external appraisal vendors.
• Assist with lease registrations and commercial lease payments on an as needed basis.
• Coordinate communications between Lease Audit, landlords, tenant agencies, and others involved with the leasing process.
• Research materials, including public records to collect data and information regarding transactions related to real property.
• Research and collection of information and data, both current and historical, for use in reports prepared by the Financial Services team.
• Research information pertinent to overall market conditions of all types of real property.
• Obtain source materials by means of research, records examination, published materials, or personal interviews.
• Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords and tenants.

Benefits

• Flexible work options including remote work up to two days per week.
• Eligibility for federal loan forgiveness programs and state repayment assistance programs.

What This Job Offers

• Industry: Justice, Public Order, and Safety Activities
• Number of Employees: 5,001-10,000 employees