Administrative Assistant

Voloridge • Jupiter, FL

121d

About The Position

Voloridge Investment Management is looking for an experienced Administrative Assistant to join our team. This role thrives on collaboration. The ideal candidate will possess a strong drive and willingness to meet the demands of a fast-paced team where success is measured not only by individual contributions but by what we accomplish collectively. This role requires the person to be reliable, approachable, and have impeccable attendance in our Jupiter office. Our Administrative Assistants possess a strong instinct to enhance the work environment and anticipate the needs of other employees as we all strive to accomplish the organization’s goals.

Requirements

• Associates degree or higher preferred.
• 2+ years admin assistant/office management experience.
• The ability to work daily, onsite in our Jupiter office.
• Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat experience.
• Must be detail oriented.
• Quick learner with strong problem solving and research skills.
• Must be able to lift up to 15-25 pounds at times.

Nice To Haves

• Strong time management skills, excellent verbal and written communication and interpersonal skills.
• Ability to multitask and effectively organize and prioritize tasks.
• Ability to work efficiently in a high demand, team oriented and fast-paced environment.

Responsibilities

• Perform administrative and office support duties for company executives and staff, including calendar management, meeting scheduling, and expense reports.
• Plan and manage complex travel arrangements for executives, candidates, interns, and employees, including flights, hotel bookings, transportation, and dining, ensuring itineraries align with schedules and budget guidelines.
• Handle daily aspects of office management, communicate frequently and effectively with all internal staff as well as outside clients and vendors.
• Responsible for maintaining inventory and ordering our snacks and office supplies, as well as cleaning and stocking assigned kitchens on a continuous basis.
• Manage the company’s common areas and ensure all office and kitchen supplies and inventory is organized and well-stocked.
• Assist with company event planning, packaging and delivery of anniversary gifts, and track actual expenses to compare to the budget.
• Welcome investors, guests, and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Sort and distribute incoming mail and prepare outgoing mail; additional duties include emailing, scanning, and filing.
• Assist the Culinary Administrative Assistant, as needed, with food preparation, set up, and breakdown.
• Create written manuals of company policies and procedures for all operational activities.
• Provide occasional support to HR recruitment; sensitivity to confidential matters may be required.
• Perform other duties and responsibilities as assigned.

Benefits

• Competitive base salary.
• Profit sharing bonus.
• Health, dental, vision, life, and disability insurance.
• 401K.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree