Administrative Assistant

City of Shreveport, LA • Shreveport, LA

362d

About The Position

The position involves performing administrative and clerical support to management. The role includes composing letters, memos, reports, and drafting ordinances and resolutions. The employee will maintain, search, and retrieve records, data, and information from both manual and automated files. Additionally, the position requires preparing budget requests, expenditure estimates, and entering budget and cost data into automated accounting and purchasing systems. The employee will also post and process timekeeping and payroll/personnel data records, assist visitors and telephone callers, and may prepare standard contract documents while participating in the bid process and monitoring outcomes. The role may involve supervising activities of employees engaged in performing clerical tasks and performing other duties as assigned or required.

Requirements

• High School Diploma or GED from an accredited institution.
• Ability to apply management, administrative, and supervisory principles which equates to a bachelor's degree in public or business administration, plus two (2) years of increasingly responsible management and/or administrative experience.
• This ability and experience may have been acquired by any combination of college courses and experience.

Responsibilities

• Provides administrative and clerical support to management.
• Composes letters, memos, reports, drafts ordinances and resolutions, compiles statistical, productivity measurements and effectiveness data.
• Maintains searches and retrieves records, data and information from manual and automated files.
• Prepares budget requests, expenditure estimates and enters budget and cost data to automated accounting and purchasing systems.
• Posts and processes timekeeping and payroll/personnel data records.
• Assists visitors and telephone callers.
• May prepare standard contract documents, participate in bid process and monitor outcomes.
• Performs duties tending/operating personal computers (PC's).
• May supervise activities of employees engaged in performing clerical tasks.
• Performs other duties as assigned or required.

What This Job Offers

• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED