Administrative Assistant

City Of Pensacola • Pensacola, FL

407d • $45,198 - $69,410

About The Position

The Administrative Assistant position at the City of Pensacola involves experienced clerical work supporting various activities within the Parks & Recreation department. The role requires independent judgment and includes responsibilities such as overseeing accounts payable, processing invoices, assisting with budget preparation, and maintaining records. The position is essential for ensuring smooth daily operations and compliance with relevant laws and regulations.

Requirements

• Graduation from high school or equivalent.
• Four (4) years of experience providing clerical assistance with daily operations of an office, or a combination of education, training, and/or work experience equal to or higher than the requirements listed.

Nice To Haves

• Knowledge of entry-level bookkeeping and accounting principles.
• Ability to perform complex mathematical computations accurately.
• Ability to organize and interpret data and write reports in various formats.

Responsibilities

• Oversees and coordinates primarily one functional area of a large department/division or several functions for a smaller department/division.
• Processes invoices, including creating, tracking, and revising purchase orders and requests for payments.
• Assists with budget preparation, including processing budget transfers.
• Maintains, creates, and modifies spreadsheets, records, and reports as needed.
• Prepares and processes travel requests, personnel action forms, payroll, and other employee-related documentation.
• Monitors, logs, and assists with required reporting and oversight of grants received.
• Receives and responds to requests from the public and other employees regarding information related to functional areas.
• Drafts and processes various correspondence for functional areas, including memos and work orders.
• Oversees and coordinates work completed and compliance of vendors related to bid processes and service contracts.
• Orders supplies, tracks inventory, and maintains files and reports associated with daily operations.

Benefits

• Competitive hourly wage based on experience and knowledge.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Utilities
• Education Level: High school or GED