ADMINISTRATIVE ASSISTANT

State Of Rhode Island-posted about 1 year ago
Full-time • Entry Level
Scituate, RI
Executive, Legislative, and Other General Government Support
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The position involves transcribing recorded interviews conducted by law enforcement agencies for use in criminal complaints and court proceedings. The role includes supervising one or more employees responsible for transcription tasks, ensuring accuracy and confidentiality in all work products. The individual will also handle records functions such as expungements and records retention.

  • Transcribe recorded interviews conducted by law enforcement agencies verbatim for criminal complaints and court proceedings.
  • Transcribe minutes, letters, and memoranda; extract recordings from digital audio files and load them into specific transcription software.
  • Proofread and format various types of background investigations conducted by law enforcement agencies.
  • Store and maintain audio files of interviews conducted by law enforcement members.
  • Operate a personal computer/networked terminal with word processing software and connected to a printer to produce text documents.
  • Operate a photocopier and check records for accuracy and completeness.
  • Proofread correspondence and other typed materials; collate and assemble documents and materials.
  • Compose routine correspondence and memoranda; type correspondence, memoranda, reports, or other materials from draft or handwritten copies.
  • Answer telephone calls, screen, and refer calls appropriately.
  • Maintain alphabetic or numeric files; assist with all functions performed with police records, including expungements and records retention.
  • Ability to transcribe from recording devices or digital audio files and proof, format written reports.
  • Ability to transcribe at a speed of 45 words per minute for 5 minutes.
  • Working knowledge of software and hardware utilized for text processing, particularly keyboard skills.
  • Ability to transcribe interviews verbatim for use in the court system.
  • Knowledge of office methods, procedures, practices, and terms.
  • Commanding knowledge of grammar, format, and business English.
  • Knowledge of Microsoft Office Suite and ability to adapt to computer programs.
  • Ability to interpret and follow guidelines, policies, and general laws related to reports and records.
  • Exceptional organizational skills and ability to maintain effective working relationships with others.
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