Administrative Assistant

Associa • Bowie, MD

68d • $25 - $30

About The Position

The Administrative Assistant supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

Requirements

• High School Diploma or GED Required.
• 1+ year of corporate administrative, clerical, and customer service experience.
• Excellent communication skills, written and spoken.
• Customer service driven, proactive, takes the initiative, detailed oriented and follows through.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities.

Responsibilities

• Update and file association documents for Community Managers.
• Arrange for delivery and pick up of documents from storage when necessary.
• Update homeowner and association information in the system and shared files.
• Process and distribute incoming and outgoing mail for the office and Associations.
• Process print jobs, scanning and faxing as general office support when needed.
• Organizes and prepares correspondence relating to association business.
• Receives and responds to incoming calls from homeowners, Board members and vendors.
• Follow through on various requests.
• Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager's approval if not completed by Telephone Operator.
• Prepares and assists community managers with monthly board packages and in house mailings.
• Relieves concierge/reception on an as needed basis.
• Other duties as assigned.

What This Job Offers

• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: High school or GED