Administrative Assistant
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About The Position
The Administrative Assistant position at the University of Mississippi is a full-time role that provides essential support to the department chair within a large or complex academic unit. This position involves advanced-level duties that encompass planning, administering, and reporting for the management of the academic area. The incumbent will be responsible for a variety of administrative tasks that ensure the smooth operation of the department, including coordinating daily office operations, arranging meetings and events, maintaining calendars, and overseeing financial operations. In this role, the Administrative Assistant will provide comprehensive administrative support to faculty and staff, ensuring that all departmental activities are conducted efficiently and in compliance with established policies and procedures. The position requires monitoring departmental budgets, preparing summary statements on accounts, and estimating future expenditures based on historical data. The assistant will also process various forms related to purchasing, travel authorizations, and employment, and coordinate logistics for special events, including travel, housing, meals, and hospitality arrangements. The role also includes data management responsibilities, such as entering data into databases, compiling information, and preparing reports. The Administrative Assistant will be tasked with assigning and prioritizing tasks, monitoring progress, and maintaining accurate records of departmental inventory, faculty files, and student files. Additionally, the assistant may provide supervision and guidance to assigned support staff and will be expected to update the departmental website and social media as needed. This position is crucial for the effective functioning of the department and requires a proactive approach to problem-solving and organization.
