Administrative Assistant

Apple • Culver City, CA

84d • $38 - $57

About The Position

The Apple Music team is looking for an organized, ambitious and motivated individual with experience in an Executive Assistant and/or Administrative Assistant role. This role will support three business and marketing leaders, while also overseeing overall team broad administrative initiatives. The highly motivated, well-organized candidate will be responsible for both general administrative tasks as well as some operational and project coordination activities. You'll quickly develop an understanding of the team operations, culture, policies and procedures; maintain calendars, travel, plan and execute offsite meetings for the different teams; have consistent interaction with top Executive Admins and Executives within Apple. Handle and maintain highly confidential and sensitive information; complete expense reports; assist in ordering equipment; work with finance on reconciling costs; on-board new employees; proactively manage team support. Travel may be necessary from time to time, both domestic & international, along with flexible work hours; evenings and weekends.

Requirements

• 5 years + Executive Assistant and/or Administrative Assistant experience supporting multiple Entertainment, Music or Hospitality Executives.
• Experience in heavy calendar management in multiple time zones.
• Experience hosting talent and VIP guests.
• Deep experience building innovative decks in Keynote and creating presentations for senior executives.
• Well versed in pop culture, music and passionate about entertainment.
• Available to work nights and weekends along with traveling domestically and internationally as needed.

Nice To Haves

• Tried ability and experience in supporting executive level staff.
• Experience working at an entertainment network or studio with executives, producers, talent representatives and creative teams.
• Excellent organization skills and acute attention to detail.
• Direct experience handling sensitive and confidential information with integrity and discretion.
• Demonstrates an ability to anticipate needs and changes.
• Efficient with Apple Programs, including iCal and Mail.
• Ability to build and maintain positive relationships.
• Proven track record of meeting deadlines and working under pressure.
• Manage all facility related requests, working cross functionally with the Facilities team.
• Eager and willing to take on new challenges.
• Ability to anticipate change and react efficiently.

Responsibilities

• Support three business and marketing leaders.
• Oversee overall team broad administrative initiatives.
• Maintain calendars and manage travel arrangements.
• Plan and execute offsite meetings for different teams.
• Handle and maintain highly confidential and sensitive information.
• Complete expense reports and assist in ordering equipment.
• Work with finance on reconciling costs.
• On-board new employees.
• Proactively manage team support.

Benefits

• Comprehensive medical and dental coverage.
• Retirement benefits.
• Discounted products and free services.
• Reimbursement for certain educational expenses, including tuition.
• Opportunity to participate in Apple's discretionary employee stock programs.
• Eligibility for discretionary bonuses or commission payments.
• Relocation assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Computer and Electronic Product Manufacturing
• Education Level: Bachelor's degree