Administrative Assistant
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About The Position
The Library Administrative Assistant at Wheaton College plays a crucial role in supporting the Dean of Library and Archives in overseeing the operations of the Wheaton College Library. This part-time position offers flexible hours and the possibility of summers off, making it an ideal opportunity for individuals seeking a balance between work and personal commitments. The assistant will serve as an office coordinator, engaging with library faculty and staff, and acting as a primary point of contact for students and external parties regarding various administrative inquiries and issues. In this role, the Library Administrative Assistant will be responsible for organizing and managing the Dean's calendar, scheduling meetings, and facilitating special events. This includes taking minutes during meetings and providing necessary follow-up on action items. The assistant will also oversee the management of supplies, equipment, and documentation, ensuring that all logistical and security needs are met for the library's operations. Additionally, the position involves coordinating human resources activities related to employee contracts and promotions for staff and faculty under the Dean's supervision. The assistant will provide accounting and bookkeeping support as needed, assist with library employment searches, and help plan special events. As a member of the emergency response team, the assistant will communicate safety information to library staff and maintain the library's emergency manual. The role also includes preparing reports for the division and the Provost, particularly the annual reports, which are essential for the library's operational transparency and accountability.
