Administrative Assistant

PBK Architects • Austin, TX

67d

About The Position

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software.

Requirements

• 5+ years of administrative/professional office experience
• Superior client focus/service mentality
• Strong problem-solving and teamwork skills
• Creativity, integrity, and initiative
• Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills and excellent communication skills, both verbal and written
• Strong attention to details, including proofreading
• Ability to prioritize multiple projects and adjust work accordingly

Nice To Haves

• Experience serving C-level leadership
• Previous experience in a professional services firm (architecture, engineering, law office)
• Proficiency in Salesforce
• Bachelor's degree

Responsibilities

• Actively involved in the day-to-day operations of the Principal in charge and leadership
• Assist with Set up and planning for Client Meetings and firm wide events
• Prepare meeting space for team meetings
• Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences
• Meeting Minutes and Meeting Agendas
• Prepare Letters, contracts and other communications
• Schedule and coordinate meetings
• Log / Prepare Client Sponsorship Requests and other check requests
• Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals
• Liaison with consultants, clients, printers and suppliers
• Performs internet research upon request
• Assists with special projects as needed
• All other duties as assigned

What This Job Offers

• Industry: Specialty Trade Contractors
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees