Administrative Assistant: $24+/hour (DOE)

DELTA LEASING LLC•Anchorage, AK

5d•$24•Onsite

About The Position

Purpose of Position: The Administrative Assistant provides centralized administrative, operational, and light accounting support across multiple Delta business functions. This role serves as a key coordination point to ensure data integrity, telematics accuracy, contract and insurance compliance, and timely processing of supporting financial and operational documentation. The position supports fleet and North Slope activities through telematics monitoring, client communications, travel coordination, and cross-departmental administrative support, while also assisting with selected accounting-related tasks such as documentation review, billing support, expense processing, and data reconciliation. The Administrative Assistant helps maintain accurate, audit-ready records and efficient workflows across operations, accounting, and client service functions. This position is expected to evolve with business needs and may assume additional responsibilities in support of Delta’s operations over time.

Requirements

Must have excellent customer service skills and phone etiquette
Superior organizational skills a must
Must have a high school diploma or GED and at least two (2) years of experience in a similar position
Must be proficient in Microsoft Office, including Excel (sorting, filtering, and basic data comparison), Outlook, Word, and Microsoft Teams
Ability to work with spreadsheets to review data accuracy and identify discrepancies
Ability to review correspondence and reports for correct format and grammar
Must have a valid driver’s license with a clean driving record
Must be able to pass a pre-employment drug screening and criminal background check
Ability to take ownership of a project and follow it through to completion with minimal supervision
Must have the ability and desire to work as a team member and utilize good communication skills both in oral and written form.
Must be able to effectively communicate and work with a variety of personalities
Must be able to sit and work utilizing a computer keyboard for significant portions of the work day
Ability to occasionally lift/carry objects weighing 20 lbs., bend and stoop to file.

Responsibilities

Monitor and validate equipment telematics data for accuracy and completeness
Assist with new telematics implementation for equipment supporting North Slope operations
Issue customer notifications for service due, idling exceptions, and maintenance concerns
Reconcile data between telematics and rental software
Maintain current fleet inventory status and location reports
Coordinate and track vehicle maintenance and notify clients of upcoming service requirements
Audit open contracts for accuracy
Maintain customer insurance files and request renewals when needed
Maintain and update traveler profiles for client-required travel systems and portals
Provide miscellaneous support as needed, including occasional assistance with parts pickup, supplies, and procurement for field operations
Assist with screening employment applications for operations roles
Assist with Microsoft Teams meeting scheduling and coordination as needed
Support preparation and submission of employee expense reports in accordance with company procedures
Maintain strong working relationships with clients and internal teams
Other duties as assigned / necessary