Administrative Assistant – Technical Services, Mechanical Systems & Field Support

Southern Company•Birmingham, AL

2h•Onsite

About The Position

This position will be located at the Energy Center (Colonnade), Birmingham, AL JOB SUMMARY The Administrative Assistant position provides administrative and clerical support to the Technical Services – Mechanical Systems & Field Support Management and Staff. The successful candidate will handle all aspects of administrative support duties including but not limited to the following responsibilities: General administrative and clerical duties to support management and associated functional areas as required. Providing administrative support such as data entry, phone inquiries, meeting planning/calendar maintenance, and file management. Manage Enterprise Foundation applications for department procurement card administration, processing invoices, expense statements, timesheets and special projects. Ensure that time reporting for departments is appropriately administered each pay period Procuring supplies for use by the department Serve as back up to other functional areas within the Technical Services organization The position requires excellent oral and written communication skills. A working knowledge of Enterprise Foundation solutions is required. This position requires the ability to work with confidential information and the ability to properly handle sensitive information. This position will report to the General Manager, Mechanical Systems & Field Support. This is a non-exempt position and the salary will be commensurate with the applicant’s education and experience.

Requirements

High School diploma or GED equivalent required
Three or more years’ experience in a high volume office environment is required.
High level of proficiency using Microsoft Office suite (Word, Excel, PowerPoint, Outlook) is required.
Experience working with all levels of management is highly preferred.
Experience in working in a corporate office setting is required.
Experience dealing with special communication protocols and procedures is required.
Demonstrated exceptional professional communication and interpersonal skills.
Demonstrated problem solving and decision-making skills.
Proficiency in Microsoft Office applications.
Excellent time management, planning, problem-solving, and organizational skills.
Ability to interact credibly with all levels of employees and management in a team environment.
Ability to work in a fast-paced environment with multiple or changing priorities with minimal supervision.
Ability to take initiative and personal responsibility to successfully handle all details of the job.
Ability to maintain confidentiality and appropriately handle sensitive information.
Must exhibit Southern Company Values – Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance.
Ethical behavior, total commitment, and superior performance.
Demonstrate initiative in getting work accomplished with minimal direction.
Must perform daily with a safety-focused attitude and commitment to zero accidents and injuries.
Ability to work as a team player and willing to assist team members with a variety of tasks.
Welcomes opportunities to gain additional knowledge on new technology or procedures.

Nice To Haves

Experience using Oracle Enterprise Foundation solutions is highly preferred.
Experience working with all levels of management is highly preferred.

Responsibilities

General administrative and clerical duties to support management and associated functional areas as required.
Providing administrative support such as data entry, phone inquiries, meeting planning/calendar maintenance, and file management.
Manage Enterprise Foundation applications for department procurement card administration, processing invoices, expense statements, timesheets and special projects.
Ensure that time reporting for departments is appropriately administered each pay period
Procuring supplies for use by the department
Serve as back up to other functional areas within the Technical Services organization