Administrative Assistant - Viasat Government

Viasat, Inc.•Tampa, FL

6h•$29 - $46•Onsite

About The Position

Viasat is seeking a highly motivated and detail-oriented Administrative Assistant to support our Government Business Development (BD) team. In this role, you'll be responsible for managing complex calendars, coordinating domestic and international travel, and preparing presentations and reports for senior leadership. The ideal candidate will have strong organizational and communication skills, a proactive attitude, and the ability to handle confidential information with discretion. You'll serve as a key point of contact for internal and external stakeholders, ensuring the smooth operation of the team and contributing to its success. This is a dynamic position that requires adaptability and a strong ability to multitask in a fast-paced environment.

Requirements

5+ years in a senior administrative role
Excellent oral/written communication skills
Demonstrated ability to handle ambiguity by openly communicating with teammates and the people you support, asking appropriate questions, to resolve the best way forward
Ability to successfully lead workload while addressing numerous interruptions and unforeseen events
History of working gracefully under pressure with little to no supervision
Excellent organization skills and initiative with the ability to effectively plan and prioritize, including the ability to concurrently run various fast paced tasks from multiple sources, maintaining composure and attention to detail
Outstanding interpersonal and customer service skills with the talent to interface effectively and courteously with personnel and external contacts from various cultures and at all levels
Ability to work in a dynamic environment independently and with a team across multiple locations and departments
Highly motivated with the skills and curiosity to learn quickly and independently
Experience working with sensitive information that requires a high level of discretion
Outstanding use of Microsoft Office Suite
US Government position. US citizenship required
Ability to travel up 25%
Role must be based in Tampa, FL

Nice To Haves

Experience working and coordinating with Executive teams.
Ability to work with diverse teams.
Customer Service experience
Advanced experience in Microsoft Office Suite and Adobe Acrobat, including PDF editing
Current advanced use of SharePoint, Concur, Coupa, and web-based conference tools such as Zoom, Slack, Staffbase etc.
Bachelor’s Degree or equivalent combination of education and experience

Responsibilities

Demonstrate teamwork skills, and ability to prioritize and organize as you provide administrative support and handle requests
Coordinate activities between departments, collaborate with other EA/AAs
Coordinate domestic and international travel planning, process visa applications
Process expense reports and train team on Concur web-based program
Manage calendars for senior leadership and business area
Manage distribution lists for business area and teams
IT troubleshooting for team members, conference rooms, buildings.
Planning and managing frequent onsite catering requests
Assist in planning and executing on and offsite business events
Order and stock office supplies and managing purchasing card account
Organize all-hands meetings, team-building activities, and support smaller team gatherings to foster a vibrant, inclusive team culture
Serve as liaison for facility issues and space planning, security tasks, new hire onboarding
Set-up web-based meetings and VTC’s
Assist permanent and visiting personnel