Administrative Assistant

Barry-Wehmiller-posted 3 days ago

Full-time • Entry Level

Onsite • Lake Oswego, OR

5,001-10,000 employees

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When you join Design Group as an Administrative Assistant, you join a team that will challenge you and position you for growth. In this role, you will support industry experts to help the world’s leading companies solve their most difficult problems. You will join our Roseville office and partner with seasoned leaders, technical specialists, and subject matter experts.

Greet clients, vendors, recruits, and other visitors in a courteous and professional manner
Assist with scheduling meetings and preparing conference rooms
Provide red carpet experience for visitors and coordination
Assist with travel arrangements and maintain a current Outlook travel calendar
Process incoming and outgoing packages/shipping, courier service, faxes, and U.S. mail
Keep the lobby and office areas neat and orderly
Maintain, track, and order office supplies and equipment
Track material costs utilized by our project teams, and generate monthly reports
Create, update, and upload articles to company intranet, update PowerPoint presentations
Support planning and execution of team events and celebrations
Support the interview process and the onboarding of new professionals
Support office operations using client-based access, training, asset request portals
Support emergency action plan updates and communications
Maintain internal badge program, contact for building maintenance
Answer the main phone and route incoming calls to appropriate personnel.
Prepare project manuals, binders, and documentation packages
Respond to routine inquiries and provide accurate and organized solutions
Make an impact day-to-day with your skills and expertise, strengthening that relationship with our clients and team

An energetic, independent, influential, and collaborative spirit
Strong written and communication skills that can effectively support organizational growth and impact the local Design Group team
Advanced working knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel)
A professional demeanor and strong customer service attributes
The ability to work as a team player and to multi-task
3+ years of administrative/receptionist experience is preferred, but entry-level candidates will be considered
A high school diploma or equivalent

Experience working in a rapidly growing consulting firm or professional services organization (preferred)
Experience with Microsoft Visio (preferred)
A bachelor’s or associate degree in business administration or related field (preferred)

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