Administrative Assistant

Archdiocese of Oklahoma City Schools•Edmond, OK

4d•Onsite

About The Position

Under the direction of the principal, the school secretary performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures; greets and interacts with the public, works cooperatively with staff, students, and parents, and performs other related duties as assigned. This position is required to convey the Church's message and to assist in carrying out the Church's mission. This position is required to uphold the standards of the Catholic Church in his/her day to day work and personal life. All employees are expected to be persons of integrity and must conduct themselves in an honest and open way, free from deception or corruption and in a manner consistent with the discipline and teachings of the Catholic Church. Employees are expected to follow rules of conduct that will protect the interests and safety of all, including the standards and policies set forth in the Archdiocesan Code of Conduct, Archdiocesan Policies and Guidelines, Parent/Student Handbook and Employee Handbook .

Requirements

High school diploma or equivalent
Wide range of Technology skills
Excellent oral and written communication skills
Valid driver’s license
Physical ability to perform the above listed essential functions with or without reasonable accommodation.
Sitting or standing for long periods of time
Walking/ climbing stair
Occasional lifting (up to 20 pounds) of materials for meetings, presentations or other

Nice To Haves

College Degree or Two years’ clerical/ secretarial experience, including word
Previous experience in a school setting working with diverse groups of adults and children.
Ability to perform minimal bookkeeping
Knowledge of modem office practices and public relations
Ability to maintain clerical records and prepare simple
Ability to learn and interpret rules, regulations, laws and
Ability to perform required clerical work accurately and within established guidelines
Ability to operate a variety of office equipment
Ability to utilize word processing, data base, spread sheet programs, content creation programs
Ability to meet and interact with public and employees with tact, courtesy and joy
Ability to compile information from various sources and type on a variety of types of communications
Ability to exercise independent judgment in the interrelation and application of standard practices and protocols
Ability to demonstrate positive attitude, team cooperation, and positive work performance for the purpose of maintaining the instructional process and well-being of the school
Ability to work independently

Responsibilities

Maintains confidentiality regarding school matters, and handles confidential information and documents with complete discrestion
Follows the school’s discipline policy for students
Maintains an orderly and safe work environment free of hazards
Acts in a professional manner in demeanor and work habits
Meets and interacts with the public in routine situations which require tact, discretion and positive demeanor
Provides a variety of clerical duties involving all but the most complex
Gives information and interpretations of policies or procedures related to departmental or school
Establishes, maintains and monitors accurate, neat and efficient electronic and manual filing systems
Sorts and classifies incoming mail and other information for efficient disbursement to appropriate persons
Prepares letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials from marginal notes, rough drafts, verbal instructions or dictating
Compiles information from various sources on a variety of standardized document types
Assists the principal in the orientation and training of employees or volunteers
Orders/tallies lunches daily and provides month-end reports
Gathers and prepares appropriate attendance/ accounting in the school student information system
Enrollment and discharge paperwork, Requests records from prior schools, distributes school records.
Assist in the necessary preparation for a start up school
Other duties as assigned.