Administrative Assistant

IMG Academy•Bradenton, FL

37d

About The Position

Provide high-level administrative support to multiple organizational leaders by managing complex schedules, coordinating meetings and travel, handling confidential information, and serving as a key liaison across internal teams and external stakeholders.

Requirements

Bachelor s Degree
3+ years of experience providing executive or senior-level administrative support, preferably to multiple leaders in a fast-paced, high-stakes environment
Advanced proficiency in Microsoft Office Suite, including PowerPoint, Word, and Excel
Exceptional written and verbal communication skills, with strong editing, formatting, and presentation abilities
Demonstrated ability to manage competing priorities, anticipate needs, and exercise sound judgment under pressure
Strong interpersonal and relationship-building skills with a professional and polished demeanor
Proven track record of handling sensitive and confidential information with discretion
Highly organized, adaptable, proactive, and detail-oriented

Nice To Haves

Bilingual

Responsibilities

Manage complex calendars, including internal and external meetings, strategic planning sessions, and high-priority engagements
Coordinate national and international travel logistics, accommodations, transportation, and expense processing
Proactively anticipate the needs of supported executives, identifying and addressing potential challenges and opportunities to ensure smooth operations and strategic alignment
Draft, edit, and prepare executive-level correspondence, presentations, talking points, reports, and other materials
Handle highly sensitive and confidential information with the utmost integrity and discretion
Track, prioritize, and help drive the completion of key deliverables and follow-ups in coordination with cross-functional teams and leadership
Serve as a point of contact for executive visits to/from IMG Academy, managing logistics and ensuring a positive guest experience
Maintain well-organized executive offices, including supply management, mail distribution, and general administrative support
Represent the executive office with professionalism, responsiveness, and discretion in all communications and engagements
Support contract-related processes, including preparation, formatting, drafting, and finalization of agreements as directed
Perform additional administrative duties and special projects as assigned
Adhere to all company policies, procedures, and business ethics standards