Administrative Assistant

Brixey & Meyer • Dayton, OH

51d

About The Position

Join a team that’s redefining what it means to love where you work! At Brixey & Meyer, we’ve been recognized as a Best Place to Work 11 times, and we’re more than just accountants—we’re problem solvers, innovators, and committed to having a positive impact on the employees of our firm and for the clients we serve. If you're looking for a dynamic, people-first culture where your skills make a real impact, we’d love to meet you! POSITION SUMMARY: The Administrative Assistant is responsible for supporting the tax department across the firm with tax preparation and filings. The Administrative Assistant also plays a vital role in the AR and collections process for the firm and general administrative support for the team.

Requirements

• High school diploma or equivalent
• 2+ years of administrative assistant or equivalent related experience
• Advanced computer literacy, including proficient use of all Microsoft Office products
• Valid driver’s license and safe driving record
• Process oriented with strong organizational skills and the ability to handle multiple responsibilities and meet deadlines
• Strong organizational skills and the ability to handle multiple responsibilities and meet deadlines
• Open to constant learning and training from other team members due to the ongoing diversity of client engagements
• Excellent interpersonal, oral, and written communication skills
• Ability to organize and plan workflows with minimal supervision
• The desire to have fun with our work and to contribute to our unique company culture

Responsibilities

• Assists in tax processing, including information gathering, scanning, organization, and project management for the Dayton and Columbus offices.
• Processes and remits tax returns and extensions via e-filing or paper filing for the Dayton and Columbus offices.
• Creates and ensures accurate processing of mailings and other shipped items for the tax department.
• Assists with preparation of engagement letters and tax busy season planning such as tax organizers. Includes management of Excel spreadsheets and client fees.
• Processes firm-wide daily bank deposits.
• Oversee firm-wide AR reporting, and collections report.
• Assists with firm-wide monthly billing process as needed.
• Serve as the first point of contact by managing the front desk in the Dayton office, greeting clients, and ensuring a professional and welcoming environment.
• Assists with answering and directing all incoming telephone calls to appropriate parties in a professional and courteous manner, using a multi-line phone system.
• Assists with keeping fax folders up to date.
• Provide general administrative support to all departments of the firm. Including, but not limited to, scanning/faxing, file maintenance, mail support, client meetings, tech support, and anticipating needs of team-members.
• Participates in Firm committees and activities.
• Promotes the Firm positively in the community and through professional organizations involvement.
• Performs other duties as assigned.

Benefits

• Day-One Medical, Dental, and Vision Insurance : Your health matters, and we make sure you’re covered from the start.
• Lifestyle Spending Account : Use this flexible benefit for wellness, fitness, or other personal expenses, enhancing your overall well-being.
• Pet Insurance : Because we know your furry friends are family, too!
• 401(k) with Match : Plan for your future with our 401(k) program and employer match, helping you build financial security.
• Holiday Pay & Paid Time Off : Take the time you need to relax, recharge, and enjoy life.
• Career Advancement Opportunities : Grow your career with us through various development programs and advancement opportunities.
• Training and CPE Credits : Access ongoing training and continuing professional education (CPE) credits to enhance your skills and stay current in your field.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED