Administrative Assistant (Rockland Street Elderly Housing)

WinnCompanies•Boston, MA

33d•$19 - $23

About The Position

WinnCompanies is searching for an Administrative Assistant to join our team at ABCD Scattered Portfolio with 130 units in total located in Roxbury, Dorchester and Mattapan, MA. In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents. Please note that the pay range for this position is $19.1- $23.1 per hour dependent on experience. Additionally, the selected candidate will adhere to the following work schedule: Mondays to Friday 8:30 AM to 5:00 PM.

Requirements

High school diploma or GED equivalent.
Less than 1 year of relevant work experience.
A current driver's license in good standing and ability to meet the driving records standards outlined in the Company Safe Vehicular Operations Policy.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.)
Basic familiarity with computer systems and web-based applications.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
A welcoming, can-do attitude and a professional presence.

Nice To Haves

Bilingual in English and Haitian Creole or Portuguese.
HUD experience.

Responsibilities

Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping.
Support team members with accurate, timely expense reports and detailed travel arrangements.
Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)
Manage building access, employee badges, and onboarding support for new team members (both in-office and remote).
Obtain work orders from residents and documenting the work orders appropriately.
Assist with collecting documentation from residents for recertifications.
Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.
Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome.
Complete special projects as needed.

Benefits

Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)
401(k) plan options with a company match
Various Comprehensive Medical, Dental, & Vision plan options
Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution
Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance
Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)
Tuition Reimbursement program and continuous training and development opportunities
Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options
Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!)
Flexible and/or Hybrid schedules are available for certain roles
Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families